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Administrative Assistant

GENERAL DESCRIPTION / PRIMARY PURPOSE

The Administrative Assistant provides support for sales activities in
Kannapolis, NC
. The office staff may be comprised of personnel from sales, food service and marketing.

MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION

  • Answer phone and route to proper person.
  • Order POS materials or other customer requested items.
  • Distribute mail, prepare FedEx shipments, track if needed.
  • Program and update telephone system, fax machine, postage meter.
  • Maintain filing system in compliance with company records retention policy.
  • Coordinate and monitor all product donations including communications with non-profit organizations, distributors, truckers, port if needed, as well as any required documentation.
  • Coordinate promotional appearances (Bobby Banana) including hiring personnel, coordinating appearances with other Dole offices and customers, shipping / tracking costume.
  • Enter orders into One World JDE (OW) system, fax confirmations to customers and bills of lading to carriers.
  • Change/cancel/add orders in One World JDE; responding to customer requests.
  • Communicate with Division office, Port, and carriers regarding order changes.
  • Update ITRADE daily to process confirm/ship/invoice.
  • Maintain office budget pay bills, record accounts in register
    • Enter in JDE all expenses and process for payment
    • Interface with Accounts Payable to resolve issues
    • Reconcile Budget Performance Report each period with register and update report
  • Additional duties as assigned.


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