Administrative Assistant
4.
7 Full-time 2 days ago Full Job Description EXAMPLE OF DUTIES Hiring Range:
$34,856.
00 - $44,442.
00SUMMARY OF DUTIES:
The Administrative Assistant provides customer service in person, by phone, and email; serves as general receptionist for visitors to the Parks and Recreation Department; prepares general correspondence, memorandums, reports, schedules, official notices, meeting minutes, statistical tables, reports, and other materials from rough draft, copy, marginal notes, or verbal instruction; gathers and compiles information for inclusion in reports; prepares reports requiring independent judgment as to content, accuracy, and completeness.
Additionally, this employee gathers and enters a variety of data, including shelter, gym, and facility reservations and program registrations, into computer system; prepares a variety of complex and specialized reports; handles confidential data and other sensitive information.
The Administrative Assistant serves as departmental purchasing agent, maintains departmental office supplies and materials inventory, enters purchase orders, prepares receiving reports, and requests payment of invoices.
The Administrative Assistant also serves as the department's liaison to Human Resources for the completion of staffing requisitions and payroll transaction requests.
MINIMUM QUALIFICATIONS KNOWLEDGE, SKILLS and ABILITIES:
Thorough knowledge of municipal organization and functions; knowledge of office management; knowledge of City codes, rules, regulations, record keeping practices, and record retention and disposal schedules; knowledge of customer service principles; ability to exercise independent judgment and discretion; ability to plan, organize and manage multiple projects and priorities; ability to creatively and effectively prepare, edit and design reports and other publications; basic mathematical skills; strong office skills and demonstrated proficiency in the use of computers and applicable software applications; ability to research, interpret and apply policies; ability to establish and maintain effective working relationships with others and to interact and communicate in a cordial and professional manner with the coworkers, supervisor, the general public, etc.
, to exchange or convey information and to receive work direction; ability to speak effectively in public; ability to attend meetings or perform other assignments at locations outside the office; ability to perform work with a high degree of accuracy and attention to detail.
EDUCATION AND
Qualifications:
Graduation from an accredited college or university with an associate degree or higher in business or closely related field, or any equivalent combination of related education and experience equivalent to graduation from an accredited college or university with major course work in business or related field, and three to five years of administrative secretarial experience; or any other combination of education and work experience that provides the necessary knowledge, skills, and abilities to perform the essential functions of the job.
SUPPLEMENTAL INFORMATION SPECIAL REQUIREMENTS:
Must be able to acquire and maintain a valid Notary Public certification in North Carolina.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with qualifying disabilities to perform the essential functions.
Work is performed usually performed in an office environment.
Physical activity related to this position may include sitting, reaching, standing, climbing stairs, stooping, feeling, pushing, pulling, kneeling, walking, fingering, grasping, talking, hearing, and repetitive motions.
The employee must occasionally lift and/or move up to 25 pounds.
Sufficient visual acuity is required to prepare and analyze data and figures, operate a computer terminal, and do extensive reading.
An employee in this position will not be substantially exposed to adverse environmental conditions.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Full-time 2 days ago Full Job Description EXAMPLE OF DUTIES Hiring Range:
$34,856.
00 - $44,442.
00SUMMARY OF DUTIES:
The Administrative Assistant provides customer service in person, by phone, and email; serves as general receptionist for visitors to the Parks and Recreation Department; prepares general correspondence, memorandums, reports, schedules, official notices, meeting minutes, statistical tables, reports, and other materials from rough draft, copy, marginal notes, or verbal instruction; gathers and compiles information for inclusion in reports; prepares reports requiring independent judgment as to content, accuracy, and completeness.
Additionally, this employee gathers and enters a variety of data, including shelter, gym, and facility reservations and program registrations, into computer system; prepares a variety of complex and specialized reports; handles confidential data and other sensitive information.
The Administrative Assistant serves as departmental purchasing agent, maintains departmental office supplies and materials inventory, enters purchase orders, prepares receiving reports, and requests payment of invoices.
The Administrative Assistant also serves as the department's liaison to Human Resources for the completion of staffing requisitions and payroll transaction requests.
MINIMUM QUALIFICATIONS KNOWLEDGE, SKILLS and ABILITIES:
Thorough knowledge of municipal organization and functions; knowledge of office management; knowledge of City codes, rules, regulations, record keeping practices, and record retention and disposal schedules; knowledge of customer service principles; ability to exercise independent judgment and discretion; ability to plan, organize and manage multiple projects and priorities; ability to creatively and effectively prepare, edit and design reports and other publications; basic mathematical skills; strong office skills and demonstrated proficiency in the use of computers and applicable software applications; ability to research, interpret and apply policies; ability to establish and maintain effective working relationships with others and to interact and communicate in a cordial and professional manner with the coworkers, supervisor, the general public, etc.
, to exchange or convey information and to receive work direction; ability to speak effectively in public; ability to attend meetings or perform other assignments at locations outside the office; ability to perform work with a high degree of accuracy and attention to detail.
EDUCATION AND
Qualifications:
Graduation from an accredited college or university with an associate degree or higher in business or closely related field, or any equivalent combination of related education and experience equivalent to graduation from an accredited college or university with major course work in business or related field, and three to five years of administrative secretarial experience; or any other combination of education and work experience that provides the necessary knowledge, skills, and abilities to perform the essential functions of the job.
SUPPLEMENTAL INFORMATION SPECIAL REQUIREMENTS:
Must be able to acquire and maintain a valid Notary Public certification in North Carolina.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with qualifying disabilities to perform the essential functions.
Work is performed usually performed in an office environment.
Physical activity related to this position may include sitting, reaching, standing, climbing stairs, stooping, feeling, pushing, pulling, kneeling, walking, fingering, grasping, talking, hearing, and repetitive motions.
The employee must occasionally lift and/or move up to 25 pounds.
Sufficient visual acuity is required to prepare and analyze data and figures, operate a computer terminal, and do extensive reading.
An employee in this position will not be substantially exposed to adverse environmental conditions.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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